Assistant Property Manager - Residential (Philly)

Location: Philadelphia, PA
Date Posted: 02-23-2018
KJM Staffing Solutions has a great opportunity for an experienced Assistant Property Manager with luxury residential experience and strong leadership skills for our Philadelphia based Real Estate Development Company client. The incumbent will be responsible for operational and financial management including budget control and maintenance requests.  This role offers a high base, incentives and excellent benefits and growth opportunities.
 
The successful candidate must have 3+ years of Property Management and experience.  Must be proficient in YARDI. 

Responsibilities
 
• Creates positive, welcoming and supportive environment for residents, visitors, and property associates
• Prepares and submit timesheets and payroll adjustments
• Maintains vacancy information as required by investors, syndicators and monitoring entities
• Achieves financial solvency through cost reduction and implementing systems to achieve 0% rent delinquency
• Utilizes selection and retention strategies to maintain 100% occupancy level
• Participates in preparing the annual operating budget, works with Executive Management Team
• Coordinates and reviews bids for contract work
• Ensures adherence to proper preventive maintenance (i.e. extermination, fire extinguishers, annual inspections, etc.)
• Executes marketing and advertising campaigns for apartment sales/leasing and coordinating sales/leasing events (such as open houses, realtor tours, and resident promotional activities)
• Maintains and regularly updates business website
• Enforces lease/bylaw requirements
• Develops and utilizes sound rent/carrying charge collection procedures, including following up with delinquent accounts
• Monitors landlord/resident relations and mediates disputes when necessary
• Inspects apartments for move-in condition (pre-inspection) and turn-over status
• Oversees property's answering service, ensuring superlative customer service, up-to-date calling sequences, and accurate contact information
• Notifies residents of all issues affecting their residency
• Files court documents for eviction and attends scheduled court hearing as landlord's representative
• Oversees security deposit administration, including inspecting units to determine resident's balance or refund, preparing disposition letters, and processing security deposit returns
• Maintains building security measures, ensuring proper incident documentation and notification to Executive Management Team
• Screens, reviews, and assists in applicant/cooperator approvals
• Leads sales/lease orientations and signings and submits all relevant documentation
• Creates filing and archiving systems as needed, and ensures property's filing system is maintained, including tenant, applicant, cooperator, accounting, vendor, contractor, etc files
 
Qualifications
 
• 3 or more years in property management experience
• Excellent computer skills, especially proficient in YARDI, Microsoft Office (including Word, Excel, Outlook, and Publisher) and website maintenance
• Excellent customer service skills
• Exceptional communication and negotiation skills
• High level of analytical and quantitative skills
• Excellent time management and prioritization skills
• Ability to perform independently, in a changing and multi-tasking environment
• Requires ability to physically inspect property and individual units
• Requires ability to read, speak, and comprehend the English language

 
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