Events Manager

Location: New York, NY
Date Posted: 07-06-2018
KJM Staffing Solutions has a great in-house opportunity for an experienced Client Events Manager.  This role will support US Events for our top ranked large global law firm client and will be based in the New York office.  This role offers a high base, excellent benefits and growth opportunities within a large organization.
 
This position will report into the Senior Manager, Global Events and work with Partners and associates, business developers and heads of infrastructure to conceive, plan and manage the production and growth of client events. Leads the internal and external logistics, details, implementation, and execution of events in line with relevant budget(s). Drives event-related operational goals including post-event analysis and ROI tracking and development of systems and processes to better track event data. There is a high degree of relationship building required.
 
RESPONSIBILITIES
 
  • Work with marketing department, business developers and attorneys to determine event objectives and design short-term and long-term event action plans
  • Establish event protocol, planning and execution in entirety ensuring an exceptional standard of delivery, service and attention to detail across all events
  • Monitor development of each event to ensure checkpoints and objectives are achieved
  • Conduct site visits, select and secure appropriate venues and process contracts with together with the Procurement team
  • Oversee development of invitation lists via CRM
  • Interface with partners and attorneys to proactively develop and manage lists
  • Facilitate collection of responses
  • Liaise with CRM team on list development and management
  • Manage the design and production of all event-related materials including invitations, signage, and presentations; as well as related seminar materials, PowerPoint presentations, name badges, and promotional items
  • Attend events as appropriate and manage on-site logistics including all on-site hospitality, audio-visual and their logistics and costs
  • Develop event staffing and execution plans
  • Oversee “trade show” logistics including transportation and booth set up
  • Work with outside vendors/supplies as needed
  • Working closely with the CLE team to ensure that seminars and webinars are accredited accordingly and information filed promptly
  • Ability to respond calmly, confidently, quickly and reliably to both planned and unplanned events and to make wise decisions
  • Negotiate contracts with outside vendors and venues to ensure favorable terms for the firm
  • Develop and manage event budgets and acquire requisite partner/practice group approvals
  • Outline budgetary and cost guidelines and ensure policies are followed
  • Provide regular reports to internal customers on event spends
  • Manage sponsorship relationships, including Association of Corporate Counsel
  • Manage annual sponsorship budget
  • Work with chapter liaison to develop annual programming
  • Coordinate bids for presentations with business developers and lawyers
  • Manage annual Calendar with ACC dates
  • Provide regular updates to stakeholders with event outcomes
  • Capture attendee information in CRM database asap following live event
  • Coordinate solicitations for firm-sponsored tables at charitable and civic functions
  • Acquire client billing information from finance for charitable requests
  • Secure requisite approvals from Finance Partner
  • Liaise with Partners to attend and support initiatives
  • Track charitable event contributions
  • Improve effective use of CRM for events
  • Track and analyze post-event data and ROI
  • Build systems and process for better organizing event-related information
  • Drive all other event-related responsibilities
  • Manage the purchasing and distribution of tickets for sporting events, concerts, etc.
  • Oversee purchase and usage of all promotional items
  • Plan signature events including dinners, receptions and other social attorney-client gatherings including diversity and talent client events
  • Demonstrate confidence in technology, exhibit an innovative approach and contribute to the team's capabilities and knowledge
  • Drive day-to-day and long-term event objectives
  • Develop annual performance goals and evaluate performance
  • Oversee Events Coordinator on event planning, executive, and long-term event projects
  • Share and implement best practices for events
 
QUALIFICATIONS:

• College degree
• 7+ years of event planning experience
• Experience of working at a law firm or professional services firm
• Detail-oriented and excellent organizational skills
• Strong problem-solving skills
• Demonstrated proficiency in all aspects of event planning including the ability to multi-task whilst working on several events at the same time
• Proficient with CRM database (Interaction)
• Excellent knowledge of site selection process and history of working with major venues
• Proven proficiency with contract negotiation
• Ability to perform and remain calm under pressure
• Creative with the ability to design new and improved processes
• Excellent interpersonal skills
• Excellent oral and written communication skills
• Ability to prioritize and manage own work
• Flexible, polite, professional, positive manner
• Ability to maintain confidentiality
• Ability to learn and perfect new skills as they become necessary
• Ability to function in a collaborative organization and be a team player

 
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