Legal Secretary (Corporate)

Location: Newark, NJ
Date Posted: 10-04-2018
KJM Staffing Solutions has a great opportunity for an experienced legal secretary with a top ranked firm based in the Newark office.  The ideal candidate is professional and has 4+ years of corporate law experience in a mid to large sized firm.  Salary is dependent upon level of experience. This role will support the department Chair so a very high level role.

Essential Functions
  • Perform daily administrative tasks;
  • Answering, screening telephone calls and taking messages for attorneys;
  • Editing and revising documents; extensive use of Compare Docs
  • Assist with document conversion and clean up documents; create and revise legal documents adhering to Firm styles and guidelines;
  • Facilitating effective communication;
  • Monitor Outlook Calendar
  • Create and edit Tables of Authorities and Tables of Contents using Legal MacPac;
  • Enter and edit attorney time entries through Webview;
  • Fill out expense reports; submit timesheets to Finance for billable hours
  • Filing documents in case files;
  • Preparing outgoing mail and sorting incoming mail;
  • Perform day to day duties of department secretary;
  • Paralegal lite work;
  • Non-legal research; set up reservations for travel and restaurants
  • Involvement in some aspects of billing.
  • Strong secretarial organizational skills;
  • Extraordinary attention to detail and proofreading;
  • Excellent communication and interpersonal skills;
  • Ability to work independently and complete a high volume of work in a timely manner;
  • Ability to multitask and prioritize assignments while consistently delivering quality work product to both attorneys and clients;
  • Flexibility to occasionally arrive early or stay late as necessary;
  • Proficiency with Microsoft Office, particularly Windows 7, Microsoft 2016, Word, Outlook, Excel, Nuance PDF Converter, iManage Document Management System, Best Authority, Elite Webview, CompareDocs, Big Hand Dictation System and Compulaw;
  • Holds a current Notary Public commission or will acquire a Notary within the first 6 months of employment;
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