Office Operations Clerk

Location: New Jersey Office (In-Office, 8:00 AM – 5:00 PM)
Classification: Non-Exempt

What You’ll Do:

As the Office Operations Clerk, you will be the central point of contact for Office Services and Mailroom Operations. You will play a critical role in ensuring seamless internal communication and delivery services while maintaining the firm’s day-to-day operational needs.

• Sort, scan, email, and deliver incoming mail and faxes

• Manage copying, printing, scanning, binding, and media duplication (CD/DVD)

• Handle all incoming hand deliveries and overnight packages (FedEx, UPS, etc.)

• Schedule messenger services and stamp outgoing mail

• Maintain inventory of office supplies and prepare order lists as needed

• Stock supplies in mailroom, supply closets, and kitchen areas

• Set up and maintain conference rooms before and after meetings

• Maintain cleanliness of mailroom, kitchen, conference rooms, and common areas

• Move and transport boxes or files to designated areas as needed

• Troubleshoot and resolve issues with office equipment, including photocopiers and postage machines

• Ensure timely reporting and resolution of maintenance problems

• Accurately scan and record document receipt and mailing dates

• Follow all written and verbal instructions to complete projects in a timely manner

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What You’ll Bring:

• Proficiency in Microsoft Office (Word, Outlook, Excel) and document management systems like iManage

• Familiarity with office and mailroom equipment, including Konica, Pitney Bowes, and Kofax scanning tools

• Ability to understand operating instructions and follow procedures for mailing and equipment use

• Strong communication and organizational skills

• Dependability, attention to detail, and a proactive, service-oriented mindset

• Ability to multitask and maintain productivity under pressure

• Physical ability to lift up to 30 pounds as needed

• A team-oriented, self-motivated approach with a flexible and professional demeanor

• Technical comfort with Outlook and standard office software