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Accounts Receivable & Collections Coordinator

New York, NY

Accounts Receivable & Collections Coordinator


Location: Finance Department – New York Office
Schedule: Monday–Friday, 9:30 AM–5:30 PM | Non-Exempt
Salary: $75,000–$85,000 (commensurate with experience)
Work Arrangement: Hybrid – 3 days in-office


What You’ll Do:

  • Maintain and update the daily Cash Reconciliation spreadsheet to ensure accuracy of prior day receipts

  • Identify and process all incoming payments, including ACHs, wires, checks, credit cards, and direct deposits

  • Accurately post all cash receipts and prepare daily deposit packages for the bank

  • Create and distribute the Daily Cash Report and related cash receipt communications

  • Follow up on outstanding balances, send client reminders, and support collections efforts in coordination with attorneys and the Account Management Team

  • Process A/R write-offs and maintain accurate WIP and A/R balance records

  • Set up new timekeepers and maintain the firm’s Billing Rate chart

  • Generate and prepare client billing/payment history charts as needed

  • Collaborate cross-functionally with the Billing DepartmentAttorneysExecutive Assistants, and Clients to support effective collections


What You’ll Bring:

  • Minimum 4 years of experience in Accounts Receivable and Cash Receipts, preferably in a law firm environment

  • Solid understanding of A/R best practices, including collections, billing, and reconciliation processes

  • Proficiency with Aderant, Microsoft Word, Excel, and Outlook

  • Strong written and verbal communication skills and a collaborative, client-service mindset

  • Experience working with WIP and A/R balances and navigating internal reporting systems

  • Exceptional organizational skills with the ability to prioritize and manage competing deadlines

  • Willingness to work overtime as needed

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